WeddingHelp.ca - Vancouver Island Wedding Vendors & Planning Guide

Core Wedding Details

Couple names

Wedding date

Ceremony location

Reception location

Target guest count

Total budget target

Engagement to 12 Months Out

Set wedding date range and ideal guest count.
Define top three priorities for your day.
Book venue and confirm ceremony and reception times.
Create your vendor shortlist by category.
Save top vendor options and note contact status.

9 to 6 Months Before

Book photographer and planner or coordinator support.
Lock in florist, caterer, and rentals.
Finalize attire planning and fitting schedule.
Send save the dates and collect early RSVPs.
Confirm travel and accommodation notes for guests.

4 to 3 Months Before

Finalize ceremony plan, order, and music cues.
Approve decor details and final rental choices.
Update RSVP list and assign seating plan tasks.
Review permit needs and legal timeline.
Create a week of wedding communication plan.

Month of Wedding

Confirm arrival times with every booked vendor.
Share final timeline with wedding party and helpers.
Prepare emergency kit and day of essentials.
Reconfirm final guest count and table plan.
Review contact list for venue, vendors, and key family.

Vendor Checklist

Venue
Photographer
Planner and coordinator
Catering
Bartending
Charcuterie
Florist
Entertainment and DJ

Makeup and hair
Rentals
Cakes and desserts
Officiant
Videographer
Dresses boutique
Suits
Other notes and specialty vendors