WeddingHelp Printable Wedding Planning Workbook
Checklist timelines, vendor planning, and fill-in spaces for your wedding details.
Core Wedding Details
Couple names
Wedding date
Ceremony location
Reception location
Target guest count
Total budget target
Engagement to 12 Months Out
- Set wedding date range and ideal guest count.
- Define top three priorities for your day.
- Book venue and confirm ceremony and reception times.
- Create your vendor shortlist by category.
- Save top vendor options and note contact status.
9 to 6 Months Before
- Book photographer and planner or coordinator support.
- Lock in florist, caterer, and rentals.
- Finalize attire planning and fitting schedule.
- Send save the dates and collect early RSVPs.
- Confirm travel and accommodation notes for guests.
4 to 3 Months Before
- Finalize ceremony plan, order, and music cues.
- Approve decor details and final rental choices.
- Update RSVP list and assign seating plan tasks.
- Review permit needs and legal timeline.
- Create a week of wedding communication plan.
Month of Wedding
- Confirm arrival times with every booked vendor.
- Share final timeline with wedding party and helpers.
- Prepare emergency kit and day of essentials.
- Reconfirm final guest count and table plan.
- Review contact list for venue, vendors, and key family.
Vendor Checklist
- Venue
- Photographer
- Planner and coordinator
- Catering
- Bartending
- Charcuterie
- Florist
- Entertainment and DJ
- Makeup and hair
- Rentals
- Cakes and desserts
- Officiant
- Videographer
- Dresses boutique
- Suits
- Other notes and specialty vendors